This is a short update on the latest feature the IAM Team released, which improves the collaboration on Google documents among Staff and community: Both employees and volunteers that are part of a specific group in Mozillians.org are able to access that group’s Team Drive.
How it works
In order to identify which Google account a Volunteer is using, we allow users to verify their Google account in their Mozillians.org profile. Instructions on how to do that can be found here. Users can verify multiple Google accounts and they will be able to access a group’s Team Drive with any of those Google accounts. Staff accounts are Google accounts, so they will automatically be granted access to Team Drives.
After you join a group in Mozillian.org, you will get access to the team drive of that group in Google Drive. The same goes for access revocation: after you leave a group in Mozillians.org, you will lose access to the team drive of that group, but the files that you created will remain there.
A user is able to move files from their drive to team drive, by dragging and dropping the file in the specific team drive folder. Note that this works only for the files that the user owns, and not for the files that were shared with the user. If you need to move files owned by somebody else, please contact Mozilla’s G Suite administrators.
Limitations
- Each member of a group has full access to edit all the documents on the Team Drive. That’s how the integration with Google works by design.
- Group themes (e.g. the header picture) cannot be changed currently.
- Please do not manage drive access from within the Team Drive UI. This needs to be done via Mozillians.org group management.
If you would like to get a Team Drive, please create and Access Group in Mozillians.org. We automatically create Team Drives for such groups.
Example
Mozillians.org group: “open innovation + reps council”
Group team drive:
